Accountant
Full Time • Hybrid - US
Benefits:
- Company parties
- Competitive salary
- Dental insurance
- Free food & snacks
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
Benefits / Perks
- Competitive compensation, based on experience
- Flexible scheduling / hybrid options
- Career advancement opportunities
- Paid time off & holidays
Job Summary
We are seeking a highly organized, detail-oriented Accountant to own our billing, collections, AR/AP, and attorney payout processes. This role is central to ensuring accurate matter-level accounting, timely client invoicing, disciplined collections, and correct lawyer/partner payouts based on collected revenue. You will work daily in QuickBooks and LawPay, reconcile payments to matters, and support month-end close and reporting.
We are seeking a highly organized, detail-oriented Accountant to own our billing, collections, AR/AP, and attorney payout processes. This role is central to ensuring accurate matter-level accounting, timely client invoicing, disciplined collections, and correct lawyer/partner payouts based on collected revenue. You will work daily in QuickBooks and LawPay, reconcile payments to matters, and support month-end close and reporting.
The ideal candidate has strong AR/AP experience in professional services, thrives on precision and follow-through, and can manage sensitive financial workflows with discretion.
Responsibilities
Billing, Accounts Receivable & Collections (Matter-Level)
- Prepare, review, and issue client invoices in coordination with legal/admin teams
- Ensure billing accuracy by client and matter, fee structure, and engagement terms
- Record and apply payments from LawPay to the correct client/matter in QuickBooks
- Track retainers, replenishments, and client balances; flag shortfalls early
- Maintain AR aging reports and drive collections follow-up to keep cash flow healthy
- Resolve billing disputes and payment application issues quickly and professionally
Attorney Payouts
- Calculate attorney payouts
- Tie every payout to underlying matter collections, with clear backup and audit trail
- Prepare and maintain payout schedules (monthly/biweekly/other cadence as set internally)
- Handle referral splits, co-counsel allocations, or commission structures where applicable
- Reconcile payouts to collection reports to ensure no over/under payment
Accounts Payable & Expense Management
- Process vendor invoices, firm expenses, and reimbursements in QuickBooks
- Ensure proper coding by matter, department, and cost category
- Maintain approval workflows and documentation for all disbursements
- Prepare regular AP payment runs and maintain vendor records
Reconciliation, Close & Reporting
- Perform weekly/monthly bank, credit card, and LawPay deposit reconciliations
- Maintain clean general ledger entries and supporting schedules
- Assist with month-end close and preparation of financial statements
- Track cash flow, budgets, and key KPIs (collections, AR, payout obligations)
- Support tax prep, audits, and management reporting requests
Controls & Process Improvement
- Maintain strong internal controls for billing, collections, and payouts
- Improve AR/AP and payout workflows for accuracy, transparency, and speed
- Preserve strict confidentiality around client finances and attorney compensation
Qualifications
- Bachelor’s degree in Accounting, Finance, or related field
- 2+ years of experience in accounting/bookkeeping with heavy AR/AP ownership
- Strong working knowledge of GAAP and accounting controls
- Hands-on QuickBooks experience (required)
- Experience applying and reconciling payments from platforms like LawPay (required)
- Advanced Excel/Google Sheets skills (pivots, lookups, reconciliations)
- High attention to detail, strong deadlines discipline, and clear communication skills
Preferred Qualifications
- Experience in a law firm or professional services environment
- Familiarity with retainer workflows and matter-level reporting
- Experience building payout models tied to collections
- CPA/CMA or progress toward certification
Flexible work from home options available.
Compensation: $50,000.00 - $75,000.00 per year
Who We Are
Immigrants First, PLLC started in 2007 to defend the rights and dignity of immigrants and to create a pathway to legal status, safety and security. We are experts in what we do and have successfully represented hundreds of immigrants and their families in removal defense, asylum, adjustment of status, humanitarian and naturalization cases.
Our team practices immigration law because helping foreign nationals and their families achieve their American dream is the best way for us to fulfill our dream and purpose to be of service in the world and to humanity.
Our Approach
Our approach is to provide a comprehensive presentation of our clients’ cases with detailed statements, research, and legal briefs to immigration adjudicators; often times we win cases based on our written submissions without the need for a full hearing. We are trained and experienced in trauma-based client care and our holistic, client-centered approach creates winning cases and positive transformation in the lives of our clients.
Our Community
Our work goes beyond client representation. We have been on the front lines providing information to thousands of people in our community about immigration law, “Know Your Rights,” and emergency safety planning. We volunteer with immigrant rights nonprofits, teach at universities, and advise local and national government leaders on policy issues, including testifying before Congress. When crisis hits, we are there volunteering our expertise, including at border detention centers to help detainees get released on bond and unite with their families.
Our Mission
Excellence in service to the rights, dignity and security of immigrants is our mission. We understand that the success of our work dramatically impacts every part of our clients’ lives. Whether we are reuniting family members, preventing the deportation of a father, or getting a green card for an international aid worker, we undertake our work as seriously as we would representing our own family members. We are strong and zealous advocates for our clients’ rights under United States immigration law.
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